Bearing the weight

Tek7

CGA President, Tribe of Judah Founder & President
Staff member
Greetings, members of the Christian Gamers Alliance community. I write today to share my perspective on my involvement in the Christian gaming community, call for help, and explain my vision for the Alliance. This will likely be a long post, so please bookmark this thread if your schedule does not allow you to read it in a single setting.

May 19 will mark the 10th anniversary of the founding of Tribe of Judah and the beginning of my involvement in the Christian gaming community. What started as a simple desire to bring Christian gamers together to enjoy a game of Starcraft has turned into a decade-long volunteer position as President of one of the Internet's oldest Christian gaming organizations. My life then looks very different from my life now. Since 1999, I've attended college, earned my Associates Degree, got engaged, moved from my hometown to another city and state, got married, attended a different college, earned my Bachelors Degree, and entered the workforce. When I was laying the foundations of Tribe of Judah and even later when I accepted the position of President of the Christian Gamers Alliance in 2002, I could afford more time to play games and manage both organizations.

My 29th birthday is the same month as the 10th anniversary of Tribe of Judah's founding. My wife and I have been married a little over four years and would like to have children in the next few years. I'm at a point in my life where I'm listening to my father's advice and examining what I want to do as a life-long career instead of simply trading time for money. I've decided that I want to do something creative, very likely involving writing, and it's scary because I have no path to follow or mentor to guide me. I'm currently unemployed, so I'll likely have to take a part-time or full-time job working in the Information Technology industry and slowly work my way toward full-time creative work.

I share all this to explain why I need members of this community to get involved if the Alliance is going to exit its current "holding pattern" and see real growth. As President, I'm responsible for developing the vision and guidelines for the Alliance's growth. I plan to continue those tasks with enthusiasm for as long as I remain President.

Unfortunately, since the Alliance is understaffed, I also handle tasks that would otherwise be assigned to an Affiliate Recruiter, an Accounts Manager, and a Staff Manager. Until these positions are filled, it falls on me, by default, to handle these administrative tasks. Completing these tasks take time--time that could otherwise be spent on refining the vision and goals of the Alliance, reaching out to and developing relationships with other ministries, and working on creative efforts to establishing and advancing a career in the creative arts.

When I sit down to write a short story or script for a short film or even a blog post, I feel a twinge of guilt for not using that time to search for a job or clear a few tasks off my "to-do" list for the Alliance and Tribe of Judah. I feel as though I'll always be looking over my shoulder, so to speak, any time I sit down to write until I delegate some of my workload in these communities to members.

We already have several staff members who contribute significantly to our community. Without their involvement and assistance, the weight left to me to shoulder would be much greater than it is now. Those staff members should not be expected to pick up additional duties. They have their own careers, families, and hobbies to tend to.

When I started Tribe of Judah, I was 19 years old, out of high school, not attending college, and struggling with depression. I had no professional experience developing web sites, designing graphics, scheduling events, or promoting organizations. I learned to do all these things and more in the first few months after Tribe of Judah was established. My point is that a lack of prior experience in any given role is no excuse not to volunteer and get involved.

As things stand now, I feel as though I can never catch up with my workload for the Christian Gamers Alliance and Tribe of Judah. I invest what time I can afford to maintain the status quo, all the while seeing the wonderful potential in both organizations and unable to push either group toward fulfilling its potential.

In summary, I need members to sign up, get involved, and shoulder some of the load. Until they do, neither the Alliance nor Tribe of Judah will realize their full potential.

Some have commented before that my serving as President of both the Alliance and one its affiliates puts an unnecessary burned on my shoulders and creates a conflict of interest. I have made every effort to keep the lines between the Alliance and Tribe of Judah crystal clear and I feel I've done a good job of it. As President of the Alliance, I offer the same resources and services (e.g. TeamSpeak Server channels, forums hosting, event promotion, etc.) to all affiliates. The decision whether or not to make use of the resources offered is up to the leadership of each individual affiliate.

There will come a day when I resign from my position as President of either the Alliance or Tribe of Judah or both. I'll likely resign from one and stay as President of the other as community involvement and my schedule allows. I've been involved in the Christian gaming community for almost 10 years now and I plan to be involved as long as I'm allowed, but I may not be serving the community in a leadership role (or at least not as President) when another 10 years goes by. The day of my resignation from either group is still not in sight, so there's no point in writing on it further at this time.

When I look at the Alliance and Tribe of Judah, I see so much unrealized potential. I've caught glimpses here and there of what we could accomplish if fully staffed and unified by a single vision, but there's still a long path to walk before we reach that point. The original purpose of the Alliance was to unite the Christian gaming community, pool our resources, and develop the most effective ministries possible to preach the Gospel to non-Christians, teach Scripture to strengthen Christians, and glorify God through gaming.

As always, we are Christians first and gamers second. As gamers, we share a sub-culture with many who are resistant to faith in general and Christianity in particular. As Christians, we are called to reach the lost by preaching and living the Word of God.

Jesus said, "The harvest is plentiful, but the workers are few. Ask the Lord of the harvest, therefore, to send out workers into his harvest field." I believe the "workers are few" part of that quote will resonate with pastors, missionaries, church volunteers, or anyone involved in any type of ministry. After almost 10 years of leading a Christian gaming group, I think I understand what Jesus was saying there.

Just as a local church requires accountants to manage the finances, janitors to clean the facility, and ushers to guide people to open seats and collect offering plates, so does the Alliance require the involvement of its members to survive and grow. (Please don't misunderstand; I'm not trying to say that the Alliance is equivalent to a local church. It's imperative that community members find a local church in their area, attend services, and get involved as the Lord or their conscience guides them.)

To summarize: If the Alliance and Tribe of Judah are going to meet their full potential, both organizations will need more staff members.

If you are interested in volunteering to serve as staff in the Alliance, please send me a PM or post a reply here.

If you are interested in volunteering to serve as staff in Tribe of Judah, please send me a PM or post a reply here.
 
Tek7: I posted a link to this thread on the Forgiven general forums.

You mention that the CGA/ToJ organizations will not reach their full potential while understaffed. I agree. Is it possible, however, for you to expand this thread and discuss the vision that you have for both organizations?
 
Tek7: I posted a link to this thread on the Forgiven general forums.
Thank you. I spend so much time reading threads in the CGA General Discussion Forum I sometimes forget many users stick to their respective affiliate's forums.

You mention that the CGA/ToJ organizations will not reach their full potential while understaffed. I agree. Is it possible, however, for you to expand this thread and discuss the vision that you have for both organizations?
Oof, that's a loaded question.

I've posted an overview of my vision for the Alliance in previous posts, but I'll summarize here for the sake of convenience: I want the Alliance to unite the Christian gaming community, promote Christian gaming groups and web sites, offer a central hub where Christian gamers can find out what's going on in the Christian gaming community, supplement and reinforce the instruction and discipleship Christian gamers receive at their local churches, prepare Christian gamers to share the Gospel with friends, family, and other gamers, and influence game developers to share their faith in a way that reaches non-Christians yet raises the standard of quality in game development.

It's a long list and there aren't many specifics. The reason there aren't many specifics is that the staff of the Alliance has significant control over the direction of the organization. I may set the vision and outline new programs, but it's affiliate leaders and staff members who realize those efforts.

At least, that's how I'd like it to be--and believe it will be, some day. For now, I'm responsible both for vision and many of the Alliance's administrative tasks. I'm not trying to unload boring tasks so I can kick back and boss people around. I'm trying to delegate so I can focus on my responsibilities for setting the vision for the Alliance and steering its course with the help of staff members.

When I shared the news of Tribe of Judah's new Everquest II chapter on Facebook, a ToJ member playfully replied, "It's about time" (paraphrasing). The only reason we had not established an EQ2 chapter previously was that no one had stepped up to volunteer for the post.

The same principle applies here. If someone wants to take on a new project and it fits with the Alliance's vision, then I'll do my best to equip them with what they need to make the project succeed. I understand it's up to the Lord, not me, whether the project succeeds, but that doesn't relieve me of my responsibilities to support the Christian gaming community and Alliance projects.

Some specific tasks I do have in mind for new staff are:
  • Create an invoice schedule for all Alliance accounts (e.g. web hosting, domain renewal, vBulletin license renewal, etc.)
  • Open lines of communication with Christian gaming groups and invite them to join the Alliance
  • Create a definitive list of Alliance staff members and post the list to public forums
Other tasks that I believe will help the Alliance realize the vision I've written out for the organization include:
  • Establish relationships with Christian game developers, whether those developers work at Christian game companies or studios like BioWare or Blizzard
  • Prepare and promote resources for Christian gamers struggling with pornography and parents wanting to safeguard their children against online adult content
  • Foster productive discussion on culture, video games, and how they are interrelated. A good example is the recent Christian Video Gaming -- the muse thread.
I have far more plans and ideas for the Alliance than I do staff to help realize them. And of course, the members that join the Alliance staff will bring important ideas of their own.

I didn't mean to reply with a wall of text, but it appears I have. :)
 
When I shared the news of Tribe of Judah's new Everquest II chapter on Facebook, a ToJ member playfully replied, "It's about time" (paraphrasing). The only reason we had not established an EQ2 chapter previously was that no one had stepped up to volunteer for the post.

Wait a minute, this is not exactly true. While I make no issue with the way things developed with the new organization, I did already volunteer for this exact thing back in November here: http://www.cgalliance.org/forums/showthread.php?t=29445&highlight=everquest and no one showed any interest in it. Granted I posted it in CGA General rather than ToJ, but that's because since no other affiliate had EQ2 support the main site seemed the best place to put it.
 
Wait a minute, this is not exactly true. While I make no issue with the way things developed with the new organization, I did already volunteer for this exact thing back in November here: http://www.cgalliance.org/forums/showthread.php?t=29445&highlight=everquest and no one showed any interest in it. Granted I posted it in CGA General rather than ToJ, but that's because since no other affiliate had EQ2 support the main site seemed the best place to put it.
My sincere apologies. I know there have been a few offers for help that I've let slip through the cracks; I apologize to others who've volunteered but I didn't reply in a timely manner. That's one of many reasons why appointing a Staff Manager is a top priority.

There's always room for a second Everquest II guild in Tribe of Judah. There's a precedent for Tribe of Judah leading two guilds for the same game.
 
My sincere apologies. I know there have been a few offers for help that I've let slip through the cracks; I apologize to others who've volunteered but I didn't reply in a timely manner. That's one of many reasons why appointing a Staff Manager is a top priority.

Well if I may be honest a lot of the positions as listed, including Staff Manager, sound really big and scary. If you were to consider breaking them up a bit into smaller positions it may be easier for more people to commit. For example I would be happy to help with staff recruiting and recommendations and maybe resource-equipping if more clarification can be given on what that entails, but I don't think I could handle the additional responsibilities of managment of existing staff and organizing events.

Fund Raising Manager would probably also be better served being broken up into smaller, more specific tasks that sound less intimidating. Most people don't even feel they do fund raising adequately enough for their own household, much less are they going to feel confident volunteering to do it for someone else.

For Graphic Designer, rather than making it a staff position why not just make an artists forum like the existing writers forum and then pull interested people from there on a per-project basis?

There's always room for a second Everquest II guild in Tribe of Judah. There's a precedent for Tribe of Judah leading two guilds for the same game.

Well that's certainly an exciting prospect that I would love to explore, especially as I have been investing for a while towards such a goal and the current guild's vision takes a different direction than I feel led to go (no disrespect intended of course!), but being on the same server as that guild I would worry about hurting their momentum to follow up on that immediately. How about since you are needing help with staff recruitment asap I help with that for a while and then we can explore some Everquest options later once the existing guild has gotten itself established?
 
Well if I may be honest a lot of the positions as listed, including Staff Manager, sound really big and scary. If you were to consider breaking them up a bit into smaller positions it may be easier for more people to commit. For example I would be happy to help with staff recruiting and recommendations and maybe resource-equipping if more clarification can be given on what that entails, but I don't think I could handle the additional responsibilities of management of existing staff and organizing events.
Because of the number of positions needed breaking it up into smaller chunks is only going to turn the staff into a huge bureaucracy that won't be able to move faster than a glacier in the middle of an ice age. Trust me things are broken down as far as they can go right now. The staff manager seems like a huge job but given the size of this community(which is notated at the bottom of the forums) I think the job is appropriately sized. If you were to see exactly what goes on behind the scenes here with me admining the forums AND running the physical server you would think it's huge..it's a good amount of work but It's able to be handled right now without breaking it down into many smaller pieces.

Fund Raising Manager would probably also be better served being broken up into smaller, more specific tasks that sound less intimidating. Most people don't even feel they do fund raising adequately enough for their own household, much less are they going to feel confident volunteering to do it for someone else.
I disagree due to the above posted reasons. Most people don't feel they can do something because they have never tried. We aren't going to "throw you to the wolves" you do have a staff of affiliate leaders and moderators to lean on.
 
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Because of the number of positions needed breaking it up into smaller chunks is only going to turn the staff into a huge bureaucracy that won't be able to move faster than a glacier in the middle of an ice age. Trust me things are broken down as far as they can go right now. The staff manager seems like a huge job but given the size of this community(which is notated at the bottom of the forums) I think the job is appropriately sized. If you were to see exactly what goes on behind the scenes here with me admining the forums AND running the physical server you would think it's huge..it's a good amount of work but It's able to be handled right now without breaking it down into many smaller pieces.

I think what is being mentioned is more along the lines of having more types of jobs so that more people might fit into a role.

Currently the jobs are all outside of my specialty so I wont apply for one. For instance I know how to do graphics work, but I am not very good at it except for a minor skill set. The other positions are social and since I am an introvert those are not exactly interesting to me.
 
At which my points are still valid. Whoever takes the graphics position is mroe than free to gather a host of folks for that person to delegate to..forums would be created.etc etc etc. These are top level positions not the bottom end..:)
 
At which my points are still valid. Whoever takes the graphics position is mroe than free to gather a host of folks for that person to delegate to..forums would be created.etc etc etc. These are top level positions not the bottom end..:)

Considering the positions are not being filled, that model will never work.
 
I would say that most of these positions are not daunting, do not require previous knowledge or skill.. I had no idea of half the things i was getting into but you learn as you go..

Its just about being willing to help out. If you want to help, there is /always/ something to do
 
Does it matter if I volunteered but CGA projects would be on "low heat" (not the backburner) simply because college projects would take priority use of my design software?
 
Well if I may be honest a lot of the positions as listed, including Staff Manager, sound really big and scary. If you were to consider breaking them up a bit into smaller positions it may be easier for more people to commit.
Because of the number of positions needed breaking it up into smaller chunks is only going to turn the staff into a huge bureaucracy that won't be able to move faster than a glacier in the middle of an ice age. Trust me things are broken down as far as they can go right now. The staff manager seems like a huge job but given the size of this community(which is notated at the bottom of the forums) I think the job is appropriately sized.
I can understand appreciate both perspectives presented here. I know the Staff Manager position may sound scary, but it consists mostly of equipping new and current staff with the resources (such as forums access) they need to do their job, creating and maintaining staff listings (which will be substantially easier once the initial list is written and posted), keep the staff forum active (which will be easier as we add more staff and staff members get more comfortable with each other), and scheduling staff meetings (which would likely be held only every two weeks). Dividing those tasks among multiple staff members would probably be very awkward.

Still, I'll try to dig up a Roles & Responsibilities document for the Staff Manager position and post it in reply.

For example I would be happy to help with staff recruiting and recommendations and maybe resource-equipping if more clarification can be given on what that entails,
"Equipping staff with resources" is unnecessarily verbose language for "getting them stuff like staff forum access, forum moderator rights, e-mail addresses, and news posting privileges so they can do their job."

Getting new staff members forum access would involve sending a request with the relevant information (person's forums username, their new title, what forums they need access to, level of access) to the forum admins.

It would be up to individual staff members whether they want a @cgalliance.org account or not. Most would be fine using a Gmail or other free account. For those that do want an e-mail account, a Staff Manager would type up the request and send it to the CGA Server Operator.

but I don't think I could handle the additional responsibilities of managment of existing staff and organizing events.
Aside from calling for affiliate reports every month, there's not much else to the Staff Manager position than what I typed out earlier in this post.

"Organizing events" would consist of scheduling staff meetings, which is fairly simple.

Fund Raising Manager would probably also be better served being broken up into smaller, more specific tasks that sound less intimidating. Most people don't even feel they do fund raising adequately enough for their own household, much less are they going to feel confident volunteering to do it for someone else.
Fundraising for CGA has been pretty simple in the past. I explain to the community how much money we need, what the money's for, and bump the thread every few days until we reach our goal. Our operating budget is pretty small for an organization our size and our mission is clear.

Now if an additional staff member wanted to oversee an Amazon Affiliate program or other project that would help bring in revenue, that's great. But we've survived and grown these last several years funded solely by our members.

Keep in mind that the Fundraising Manager isn't responsible for working up an invoice for the community. That's up to the Accounts Manager (which is currently me). The Fundraising Manager can just copy/paste that information form the Account Manager's report when calling for funds.

For Graphic Designer, rather than making it a staff position why not just make an artists forum like the existing writers forum and then pull interested people from there on a per-project basis?
We've tried that before, with the Editors Forum, and it hasn't worked for us.

To be fair, we haven't had an active Editors Guild leader for a while now.

Graphic Designer is yet another position where a staff member would have occasional, but not consistent, work. A Graphic Designer might spend 4 hours on a project one week, then 15 minutes touching up a graphic the next week. It all depends on what's needed at the time.

How about since you are needing help with staff recruitment asap I help with that for a while and then we can explore some Everquest options later once the existing guild has gotten itself established?
Sounds good to me. :)

Because of the number of positions needed breaking it up into smaller chunks is only going to turn the staff into a huge bureaucracy that won't be able to move faster than a glacier in the middle of an ice age.
I definitely want to keep things as efficient as possible, but I've had to add a layer or two to Tribe of Judah in the past--but I added those layers to speed things up, not slow them down.

Still, I agree, any more layers than are necessary for peak performance are a bad idea. The difficulty comes with figuring out when adding a layer will speed things up instead of slow them down.
Trust me things are broken down as far as they can go right now. The staff manager seems like a huge job but given the size of this community(which is notated at the bottom of the forums) I think the job is appropriately sized.
Knowing the inner workings of CGA, I'd have to agree.

If you were to see exactly what goes on behind the scenes here with me admining the forums AND running the physical server you would think it's huge..it's a good amount of work but It's able to be handled right now without breaking it down into many smaller pieces.
Aye, and I'm hoping some day we can get more people to help you out, too. We have blackgravity helping out, but we'll want to add more technical staff eventually.

you do have a staff of affiliate leaders and moderators to lean on.
This is also true.
At which my points are still valid. Whoever takes the graphics position is mroe than free to gather a host of folks for that person to delegate to..forums would be created.etc etc etc. These are top level positions not the bottom end..:)
I guess I don't really look at positions at "top level" or "bottom end." True, some positions have more authority than others, but those are the positions that also involve more responsibility.

And remember every staff member has influence in that they have access to the staff forum; also, the initiative they show in volunteering inspires me to pay greater attention to their suggestions than people who aren't on staff. That doesn't mean I won't listen to ideas from people who aren't on staff. But when someone who has shown themselves to be committed and responsible wants to start a new project, I'm going to have more confidence in that person, who's proven himself or herself, than someone I don't know.

And at the risk of sounding cheesy, I think every staff position is important and I'm grateful to anyone who's willing to invest their time so I can be freed up to work on other tasks or personal goals (like developing a creative portfolio).

I'd also like to add that I consider character before technical ability. I've had staff members in the past who had all sorts of technical skills, but just disappeared after a few weeks. I've had staff members with great intentions, but poor follow-through. And then I've had staff members who had to learn a lot, but were committed, consistent, and willing to learn.

I've mentioned this before, but it bears repeating: When I started Tribe of Judah, I had never designed a web site before. (I designed ToJ's first few web sites.) I hadn't actively recruited for any organization before I posted a recruiting call for Christian Starcraft players on the Battle.net forums in May 1999. I hadn't raised funds for any groups. I hadn't managed any projects, other than a collaborative Starcraft fanfic.

In the last 10 years, I've learned to design web sites, create product art, design logos, edit PHP scripts and other code, set up and manage online forums, moderate forums, recruit, mediate conflicts, manage staff, schedule meetings, manage projects, and so many other things. I had no professional experience in any of those fields before I got started and I learned along the way.
 
Well it certainly helps to be able to see the specific tasks involved with the positions so thank you for taking the time to type them out :)

Unfortunately I would still be unsuitable for the Staff Manager position or likely any other on-going communications position due to personal limitations. On the other hand, the fund raiser position sounds very appealing to me given the details you've listed, and as long as it won't be including other things like making phone calls, sales pitches, or mailing 10,000 envelopes, an area where my disability actually has some advantages rather than being a liability. As a reminder though, I have some upcoming surgery to look forward to and I don't know how long it will take to recover from that, so I should probably wait till I get through with that before taking on too much long-term responsibility.
 
I think a lot of people think the roles are a lot more complicated than they actually are.. I doubt the fundraiser position would actually involve mass mailing or phonecalls... For example, the recruiter could just write up a thread promoting CGA and post it everywhere they know... following up if necessary.. it could be done in an afternoon but it needs a dedicated person..
 
One tip for any potential recruiter is if you write up a recruitment thread for elsewhere post in BIG LETTERS this is not a commercial site and that our groups and servers are completely free for anyone to play on/with. I over thought it and thought people would actually check out the sites prior to passing judgment.

There are many non-gaming Christian sites out there that have small unorganized gaming sections but no in-game organizations (clans, guilds, etc.), nor do they provide Christian moderated servers. To my mind (correct me if I am wrong Tek) the entire point of CGA is to unite fractured Christian gamers like them and Christian gaming groups. To be a safe haven from the effects of prolonged play in secular environments while providing supportive Christian fellowship and services. The thing is even after I explained this I had trouble getting my point across that we are Christian AND Game centered not just a Christian site like the sites I was posting in. I also jumped through hoops trying to contact some of them prior to posting but still got no response from some (1 out of 3). Anyway I did a terrible job IMO but please learn from my mistakes :/ .

It was a little disheartening though. While I certainly expect some skepticism because of spammers and grievers I was right there ready to answer questions and it was like either no one believed me or cared to play with other Christians. I'd expect that from secular groups but not from Christian ones :/ .
 
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To my mind (correct me if I am wrong Tek) the entire point of CGA is to unite fractured Christian gamers like them and Christian gaming groups.
Aye, that's one of the primary purposes of the Alliance.

Anyway I did a terrible job IMO but please learn from my mistakes :/ .
It sounds like you did a fine job, but the moderators at the forums where you tried to post were resistant to promoting a Christian gaming organization.

It was a little disheartening though. While I certainly expect some skepticism because of spammers and grievers I was right there ready to answer questions and it was like either no one believed me or cared to play with other Christians. I'd expect that from secular groups but not from Christian ones :/ .
I had a similar experience when I tried to distribute flyers for the 2004 Christian Gamers Alliance Convention. I contacted several churches in the area and I can't remember a single one that was willing to allow me to post flyers for the event on their premises, even after I clearly explained that I wasn't asking for money.

Of course, I was living in Tulsa, Oklahoma at the time. 'nuff said.
 
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